Fragmentation
Four systems and no owner
ATS, HRIS, payroll and IT each hold part of the truth. The gaps between them are filled by someone remembering.
Cost: Tasks that quietly never get done.
Human Resources
New hires payroll ready before day one
Onboarding spans HR, IT, payroll and finance, and no system owns whether it finished. cateno.ai makes it one self service flow that ends with a verified, payroll ready employee.
- To Finish Onboarding
- One Sitting
- Instead of a process stretched across two weeks.
- No Repeat Data Entry
- Enter Once
- Details flow to HRIS, payroll and IT from one record.
- Right to Work Records
- Audit Ready
- Every check verified, retained and easy to produce.
Why onboarding still takes two weeks
The first impression a new hire gets of your company is the process you use to hire them.
Re-entry
New hires type it all twice
The same name, address and bank details get entered into three portals and every transcription is a chance to be wrong.
Cost: Failed pay runs and frustrated starters.
Verification
Right to work checks are manual
Eligibility documents are reviewed by eye, filed inconsistently and hard to produce in an audit.
Cost: Compliance risk you cannot evidence.
Day one
Start dates slip
A missing tax form or an unverified account delays the first paycheck and sometimes the first day.
Cost: Lost productivity and early attrition.
Put to work in HR
Five workflows teams run on cateno.ai.
- 01
New hire self service onboarding
One flow from signed offer to payroll ready, with the new hire entering their details exactly once.
- 02
Identity and right to work verification
Documents captured, verified and retained with a consistent record for every hire.
- 03
Payroll, banking and tax setup
Account and tax details validated at capture, so the first pay run does not fail on a bad routing number.
- 04
Contractor and contingent onboarding
Contractors run a lighter variant of the same workflow with the checks their classification requires.
- 05
Role changes and offboarding
The same orchestration handles transfers and exits, including access, documentation and final pay.
What HR teams gain
One guided flow for onboarding and verification
The new hire sees a single experience. Your teams see one record with a live status.
Identity, banking and tax details verified upfront
Everything payroll needs is collected and validated before the start date instead of chased after it.
Agents keep every document complete and compliant
Missing pages, expired IDs and unsigned forms get caught and re-requested automatically.
Employees are payroll ready in minutes
Onboarding finishes in one sitting rather than trickling through the first two weeks.
What changes on day one
| Step | Today | With cateno.ai |
|---|---|---|
| Data entry | Re-keyed into three systems | Entered once, sent everywhere |
| Identity checks | Reviewed by eye, filed loosely | Verified and retained automatically |
| Payroll setup | Finished after the start date | Validated before day one |
| Status | Chased over email | Visible on one record |
Make day one feel like you planned it.
See your offer to payroll process run as one flow, with identity, banking and tax details verified before the start date.